Less admin. More soccer.
Pitchworks sets up the systems behind youth soccer clubs, so registration, fees and family updates run on their own and your staff get their week back.
The work that grows a club happens off the pitch.
Every good club runs on a playbook. Here's ours.
Keep scrolling to open itYou got into this for the soccer.
Not for chasing fees, re-typing rosters, or answering the same parent email for the fortieth time. But at most clubs, that's where the week goes.
Pitchworks sets up the systems behind your club so that work runs on its own. Your staff get their evenings back, and families get answers faster.
- Not another app. We work with the .
- Biggest headache first. One fix at a time, starting with whatever costs your staff the most.
- Yours to keep. It runs , with or without me.
Watch a club get its week back.
Meet Napoli SC, an example club with a very common setup. Scroll to clean it up one step at a time.
- Players
- 640
- Teams
- 38
- Staff
- 1 part-time admin + volunteers
Example numbers for an example club.
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Today
Seven tools. Zero connections.
Families register in PlayMetrics, then someone copies them into a master spreadsheet. Fees come in by Venmo and check. Updates go out from one person's Gmail, plus six group chats.
Every red line is something a person does by hand.
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Step 1
One home for every family.
Registration becomes the . The master spreadsheet retires. Change a phone number once, and it's right everywhere.
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Step 2
Fees that collect themselves.
Payments move into registration, with payment plans and . The treasurer sees who's paid without asking anyone.
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Step 3
One message. The right families.
Six group chats become team channels in the club app families already have. When a field closes, the teams affected get an alert automatically.
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Step 4
A front door that answers.
Tryout signups go straight into registration. Every inquiry gets a reply in minutes, with the right link, even at 11pm. , and your staff stay in control.
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Step 5
Your Monday report.
Every Monday the director gets : new signups, fees outstanding, open questions, and what's coming up.
Napoli SC: about 16 hours back every week.
Same week. Less chaos.
Tap a card to see the after.
What families see
Every club starts somewhere different.
Which sounds most like your club?
Go digital
We move the basics onto proper tools that fit your club's size and budget.
- Online registration with payments built in
- One team app instead of a pile of group texts
- A simple page where parents find everything
Get organized
You already pay for good tools. We make them work together.
- registration to payments, email and your team app
- Retire the master spreadsheet
- Put reminders and updates on autopilot
Grow
The office runs. Now let's fill the fields.
- Fill tryouts, camps and tournaments
- A fast, personal reply to every inquiry
- Bring families back next season with well-timed re-registration nudges
Start with what hurts most.
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Club Health Check
A about how your club runs today and where you want to take it.
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Pick the first fix
We choose the one or two things costing your staff the most time, and agree on what "fixed" looks like. You get a before anything starts.
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Build it, hand it over
I set it up in your accounts, test it, and walk your staff through it, with a to keep.
Curious what your own club looks like?
Open the Pitchworks Playbook, tap the tools you use, and it sketches your club today, connected, and where we'd start.
Soccer has always been my game.
I'm Aubrey. Soccer has been a big part of my life for as long as I can remember. I played at Quincy University, where I was team captain, and I still love the game as much as I did as a kid.
Off the field, I work in tech sales and spend a lot of my free time building software tools. Pitchworks lets me bring the two together and help the clubs that give kids the same experiences the game gave me.
- Played
- Quincy University, NCAA D2. Team captain
- Works in
- Enterprise tech sales, network security
- Based in
- St. Louis, working with clubs anywhere
What directors usually ask.
Something else on your mind? Bring it to the Health Check.
Do we have to switch software?
Usually not. We start with what you already pay for and make it work harder. If something really isn't working for you, I'll say so and help you pick a better fit.
What does "AI behind the scenes" actually mean?
It's a quiet helper. It drafts replies to common parent questions, sorts incoming messages, and pulls your weekly report together. Your staff decide what gets sent. Families just notice faster answers.
Is our families' information safe?
Everything is set up inside your club's own accounts. Your family data stays in the tools you already trust, and you can remove my access at any time.
What does it cost?
The Health Check is free. After that, you get a fixed price for the first project, in writing, before any work starts. No hourly meter and no surprise bills.
How long does it take?
It depends on the fix. Small ones, like automatic fee reminders, can be live in a week or two. A full cleanup takes longer. You'll know the timeline before we start.
What if something breaks after you're done?
Everything comes with a short guide your staff can follow, and I'm a message away. If you'd like someone keeping an eye on things season to season, we can set that up too.
We're a small club. Is this for us?
Clubs with roughly 300 to 2,000 players usually get the most out of it. If you're smaller and still feel buried, book a call anyway. Sometimes one small fix changes the whole week.
What happens on the Health Check?
Thirty minutes on video. We look at how your club runs today, the tools you use, and what's eating your staff's time. You'll leave with an idea or two you can use right away, even if we never work together.
Free. Thirty minutes. No pitch.
We'll talk through how your club runs today, what's eating up your staff's time, and where you want to take it. You'll leave with an idea or two you can use right away.
If nothing is worth fixing, I'll tell you.
Pick a time that works
Choose a 30-minute slot, tell me a little about your club, and you'll get a calendar invite right away.
Book a Health CheckThe booking calendar connects once the Cal.com link is added to the site.